Material presented in columnar arrangement, either vertical (portrait) or horizontal (landscape), is designated in the thesis as a table. Any diagram, drawing, graph, chart, map, photograph, or other type of illustration is designated in the thesis as a figure. The format of tables may vary with the discipline but must be consistent throughout the thesis. Tables and figures are to be inserted as soon as possible following their first mention in the text.
The List of Tables follows the Table of Contents, and the List of Figures follows the List of Tables. Each begins on a separate page. The List of Tables and the List of Figures include all items of each appropriate category in the thesis. Tables and figures should be numbered in the order in which they appear in the paper.
There are 2 styles that should be updated in the style pane.
1. Set the Caption Style
The default is often in blue font. This at minimum should be changed. The font must be the same as what is used throughout the document. The suggested changes include using regular font instead of italics.
2. Set the Table of Figures Style so that there is space between the lines
1. You will insert tables after their first mention. They should be referenced in text by stating “see table #” in parentheses.
2. Ensure there is space above and below the table to separate the text and make it clearer. Do not break short tables over pages, simply move them to the beginning of the next page.
3. To link the title, under REFERENCES select “insert caption”
4. Make sure you follow the style panes update to the caption style in the first tab of this box. You will only need to do this once for it to be consistent throughout
1. Insert figures after their first reference.
2. Under References “insert caption”
3. Decide how you would like to align your figures and their titles. They should always be the same.
4. If you have not adjusted the caption style, see the video for inserting your first table for instructions
1. For subsequent figures follow the same steps
2. Large figures should start on the next page after they are mentioned if they do not easily fit in the space remaining below the in text mention
1. The List of Tables will immediately follow the Table of Contents
2. Type LIST OF TABLES in all caps.
3. To insert your List of Tables, go to the References
4. Ensure you have followed the steps in the first tab of this box to set up the Table of Figures style
If you modify a table title in the body of the text you will need to update List of Tables:
1. Your List of Figures will come after your List of Tables if you have one. If not, it will be placed after the Table of Contents
2. Type LIST OF FIGURES in all capital letters. Because it will have an entry in the Table of Contents you should highlight the text and select heading 1 on the style pane (ensure you have setup the styles first)
3. On the next line, left align the cursor. Under References – Insert Table of Figures
4. If you have already formatted the List of Figures in the styles pane this will be formatted correctly. If not, review the steps in the Inserting Your List of Tables Video
If you modify a title in the body, you will need to right click on the List of Figures and select Update Field
Ensure you update entire table
1. Tables will need to be sized correctly so that they fit between the margins.
a. Portrait pages have 6 inches between the margins
b. Landscape pages have 8.5 inches between the margins
Notice: The example below has a table that is wider than the margins of a portrait page. The content will fit between the margins on a portrait page so the table should be resized. If the content distorts when it is resized to fit on a portrait page, refer to the landscape page tab to provide more space.
2. Right click on the table to open table properties
3. Ensure that the preferred width is set to 6 inches (for portrait, or 8.5 for landscape)
4. The table is now sized properly. You may need to adjust some column widths or change the font size (you may go down to 10-pt font if it makes the table clearer).
If a table is longer than the length of a page and thus breaks across multiple pages: repeat the header row and place (table continues) before the page break.
1. Right click on the table to open table properties
2. Under “Row” ensure that “Allow row to break across page” is not selected
3. Highlight the column heading row (the first of the table) and select “Repeat Header Rows” under Table Tools > Layout
4. The header row will appear at the top of the table after every page break. Any changes made to the first header row will apply to all subsequent headings to keep them consistent.
5. Insert a row before the page break. Merge the cells and type (table continues) right aligned in the row.
If you don’t have enough space to insert a row before the page break and the new row inserts after the break you may need to either adjust the row height or insert the row above the last row on the page.
a. With the row selected > Table Tools > Layout > Row Height
b. Insert a row above the last row on the page and insert “(table continues)” there instead.